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WEBCON BPS
WEBCON BPS

WEBCON BPS

BPM, DMS and workflow
for SharePoint

WEBCON Business Process Suite is a comprehensive solution for Microsoft SharePoint to efficiently manage documents and business processes in your company.

What distinguishes this system from other solutions available for Microsoft SharePoint are primarily its comprehensiveness, efficiency, scalability and flexibility.

Thanks to its unique workflow engine, external database and open architecture, WEBCON Business Process Suite enables efficient handling of the most complex processes while easily integrating with other IT solutions used in your company.

This ensures efficient support of thousands of end-users and handling of millions of documents. With WEBCON BPS you will never fall short, even faced against the most complex projects.

Access our trial environment and see for yourself how various workflows and forms can be created in our system!
 
USER INTERFACE

USERINTERFACE

Transparent interface using best features of Microsoft SharePoint allows for easy access to a list of tasks, cases and documents.

What really matters to end users of any IT system, is its usefulness and usability in daily work.

Greatness combined with simplicity.
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What really matters to end users of any IT system supporting business processes in the company, is how useful the system is in their daily work, how transparent it is, whether the interface is intuitive and whether it is easy to search for documents and tasks.
USER INTERFACE

WHY USER INTERFACE IS SO IMPORTANT?

An interface is usually the first thing that employees see after introduction of a new suite. If it’s bad, they simply wouldn’t want to use it. Will either struggle with it or try to perform their duties outside of a system. In both cases it results in implementation failure as it won’t make work any easier or more efficient.
Of course organization with freshly implemented BPMS can perform trainings, start an information campaign etc. But first of all: it will; second of all: it does not guarantee a success. Plus, if you imagine running trainings for a company with +10 000 employees you come to realization it obviously does not make any sense.
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Typically, when it comes to choosing BPMS people usually take into consideration factors like: functionality, customization, integration, reporting, price etc. They mainly aim to match requirements of business users, management and IT department. But even if all of those people are satisfied, project can fail. Why?

Implementation of even the most functional and reliable suite can fail when user’s interface is crude, unintuitive and slow. Decision makers have to be aware that not everyone in their organization is a tech savvy. Therefore some employees are used to use certain tools on daily basis, like Word or Excel, but have very limited knowledge on what else is out there.

Woodrow Wilson famously said: ‘If you want to make enemies, try to change something’. Implementation of a BPMS usually brings changes in a way of how people work. The main reason of any BPMS implementation is to make work easier and more efficient. Or is it?
 
What makes a good interface then?
  • simplicity – a good interface in not overloaded with options and information
  • intuitiveness – user knows what to do on every stage of a process
  • homogeneity – interface stays (almost) the same, no matter in which process user takes part
  • guidance – BPMS should help users perform their duties. Things like short instructions, tooltips, automatic data filling etc. are usually helpful

Which interface is the best? The one that does not require any trainings. The one that allows employees with very little (or even none) experience with computers use a system properly. The one that will significantly reduce amount of work for help desk, especially in trivial matters.

An investment in a BPMS with proper interface can save tons of money in the future.

Do you agree?
ADVANCED SEARCH
Proper BPM system not only streamlines business processes but also faciliate searching through all collected data, including documents, tasks and workflows.
ADVANCED SEARCH
NOTIFICATIONS, E-MAILS, MESSAGES
By implementing a BPM system you can organize the way in which business processes are run in your company. WEBCON Business Process Suite effectively informs users about tasks requiring their attention. System can notify directly (e.g. via e-mail or Lync message) or simply display proper information on SharePoint site via one of WEBCON BPS webparts.
NOTIFICATIONS, E-MAILS, MESSAGES
COLLAPSE
PROCESS & FORMS DESIGN

PROCESS & FORMSDESIGN

Graphical workflow modelling, integrated form editor and easy integration with external systems.

WEBCON BPS stands out from the crowd with the quickness it offers in terms of building complete business solutions, introducing changes and optimizing processes.

Become the Lord of the Workflows!
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WEBCON BPS can effectively handle even highly complex business processes based on Microsoft SharePoint, and at the same time does not require you to hold a degree in IT.
Do not code. Just click.
PROCESS & FORMS DESIGN

TIME TO MARKET AND IT

In most cases, design and implementation of a complete business applications in our system does not require any additional knowledge of information technologies or programming skills. Depending on customers’ individual preferences and abilities, it is the IT department or Chief Financial Officer’s staff that look after the system and supervise system development.
Business process modeling is carried out in the graphical editor which uses the 'drag and drop' method. This is how the steps of the process and paths between them are created. Integration of WEBCON BPS with external IT systems may obviously require some degree of knowledge of their content, structure and access methods.
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WEBCON Business Process Suite provides:
  • A graphical editor to create workflows and forms. It allows to create a comprehensive business process support, define safety parameters and enable solution directly on SharePoint site. The process design is aided by an integrated validation tool and creators which lead you step by step through the process of building new workflows and forms.
     
  • Constant monitoring of process performance. The fact that you can enter expected values for duration times in subsequent steps at the process definition stage and the availability of SharePoint webparts in the system make it easy to monitor process performance. You can verify current and historical workflow duration in individual steps and by individual employees at any time. As a result bottlenecks can be defined.
 
  • The ability to effectively modify existing business processes and create new ones. Changes the existing workflows result from modifications of business requirements, alterations in company organizational structure and procedures, or desire to optimize the existing process. With WEBCON BPS allows to implement changes quickly and smoothy ensuring they will not interfere with work performed by end users.
     
  • Taks delegation and temporary replacement support that result from employees’ planned or unplanned absences.
INTEGRATED FORMS EDITOR
Microsoft announcement about discontinuation of InfoPath development staggered most of SharePoint experts. With WEBCON BPS you have nothing to be worried about! Advanced forms editor is an integrated part of the system and offers much more than majority of other competing solutions.
INTEGRATED FORMS EDITOR
COLLAPSE
SYSTEM ARCHITECTURE

SYSTEMARCHITECTURE

Ultra-efficient workflow engine, dedicated database, flexibility of Software Development Kit and at the same time advantages offered by SharePoint architecture, including high availability and scalability.

BPM system quickly advances to the role of critical, thus it worth to make sure you have a solution that's ready for it.

May the force be with You!
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A proper BPM solution should make it possible to respond to current business needs as well as offer flexibility and open architecture. All that to ensure system can be developed as the existing business needs evolve and new ones emerge.
SYSTEM ARCHITECTURE

WEBCON Business Process Suite is a platform verified by companies setting standards in their industries. For years we have worked with business processes of critical importance and that experience is inscribed in our product. Solutions based on WEBCON BPS guarantees security, stability and efficiency.
Remember about these features when choosing your system. Having to withdraw from a wrong investment will cost you much more in case of BPM systems than ERP class solutions. High costs result mainly from the waste of time and the loss of trust IT by end-users.
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Key features of WEBCON Business Process Suite as a platform supporting business processes in the company include:
 
  • Efficiency and scalability resulting from the architecture of the solution featuring its own high-performance workflow engine and a dedicated database (independent of the SharePoint). WEBCON Business Process Suite is an enterprise-class solution thanks to which you can efficiently handle millions of tasks and documents and support thousands of end users. The system architecture allows using multiple SharePoint servers (including independent ones) within the same workflow.
     
  • Easy, two-way integration with external IT systems at the database level and programming interfaces level. A number of available actions and built-in options for using external sources minimize integration time and cost.
  • Effective workflow and document management administration that provides support for substitutions and task delegation and enables to monitor performance.
     
  • Full system database availability which means the database architecture is documented and available for reporting. At the same time, in order to simplify entering information stored in the WEBCON BPS system into data warehouses which are often used by our clients, the system automatically creates flat views of current tasks and documents.
SOFTWARE DEVELOPMENT KIT
Flexibility of BPM system is a key factor determining whether certain solution will be capable of supporting key business processes in a company. In most cases out-of-the-box features offered by WEBCON BPS will be enough to optimize processes without coding. Although some cases will require custom solutions adjusted to client's specific needs. This is where WEBCON BPS SDK comes in handy.
SOFTWARE DEVELOPMENT KIT
COLLAPSE
A decision to implement an IT system in the company is based on an economic calculation determining the expected Return On Investment (ROI). The implementation of BPM system affects a vast majority of employees as it simplifies their daily work and saves time. WEBCON Business Process Suite ensures not only financial benefits, but also elavates quality and efficiency of work.
RETURN ON INVESTMENT

IMPLEMENTATIONAND SUPPORT

Are you searching for solution that will allow you to automate single workflows and business processes? Or maybe you are interested in a complex BPM system that will become a platform to run all of processes in your organization? We have two types of licenses available. See which one suits you best.
WEBCON BPS VERSIONS
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